The Benefits of Implementation of Biometric Attendance System

G. M. Mir^1*, A. A. Balkhi², N. A. Lala², N. A. Sofi¹, M. M. Kirmani³, Itifaq A Mir¹ and H. Arif Hamid¹

¹Agricultural Research Information Sysetm, SKUAST-K, Shalimar Campus, Srinagar,  Jammu & Kashmir, India.

²College of Agricultural Engineering, SKUAST-K, Shalimar Campus, Srinagar,  Jammu & Kashmir, India.

³Faculty of Fisheries, SKUAST-K, Shalimar Campus, Srinagar,  Jammu & Kashmir, India.

Corresponding Author Email: mir.aspengg@gmail.com

DOI : http://dx.doi.org/10.13005/ojcst11.01.09

ABSTRACT:

Bio metric technology is now used for employees time management attendance system because it has ability to recognize peoples unique physiological characteristics. Because of multiple benefits of Bio metric attendance system it has gained high popularity in the market. Bio metrics attendance system is extremely useful in helping business community feel secure by eliminating employees time theft, as it relies on ones personal characteristics that vary between individuals.  Since bio metrics characteristics cannot be duplicate, it prevents punching on behalf of a co-worker working in the same company. The manual practice of attendance system is time consuming and needs full time personal monitoring whereas bio metric attendance saves employee time, decreases staffing overhead and provides accurate labor data to payroll system to effectively manage business operations and thereby increase productivity. Moreover the bio metric attendance system has brought transparency and enhanced the work culture in the system. We will explore various advantages and disadvantages of implementation of the bio metric attendance system to a big organization, or small entrepreneur or unit and the necessary measures for its efficient implementation.

KEYWORDS: Attendance;Biometric characteristics;Employee;Face recognition;Iris

Copy the following to cite this article: Mir G. M, Balkhi A. A, Lala N. A, Sofi N. A, Kirmani M. M, Mir I. A, Hamid H. A. The Benefits of Implementation of Biometric Attendance System. Orient.J. Comp. Sci. and Technol;11(1)

Copy the following to cite this URL: Mir G. M, Balkhi A. A, Lala N. A, Sofi N. A, Kirmani M. M, Mir I. A, Hamid H. A. The Benefits of Implementation of Biometric Attendance System. Orient. J. Comp. Sci. and Technol;11(1). Available from: http://www.computerscijournal.org/?p=8047

Introduction

An employee is being engaged by an organization as per requirement on substantial or contractual basis. He/She is monitored for his/her assignments by the officer in-charge. The bio metric machines read personal fingerprint, iris, hand shape or face shape and ensure that employees cannot punch in for one another, thus preventing employee time theft. The ease of operation and the individual identification of employees has popularized the technology delivering many benefits. The bio metric attendance system for administration and academic institutions has been presented in.^1,3 The high market attraction has increased job evenues in the market for its effective implementation. The virtual environment for bio metric technology evaluations and experiment design has been reported in.⁴ An employee attempts identification through the bio metric machine installed at convenient locations throughout the organization or company.The bio metric data of employees is fed into the devices only once and this data is then used as reference for authenticating the right employee for marking attendance on the device. At the time of marking attendance through machine  once the exact match with already fetched data is obtained the arrival and departure times for employees are registered. A review of bio metric technology along with trends and prospects related to pattern recognition is reported in.⁵ All the attendances of employees can be monitored on real time basis or can be re-trieved from the device at the end of month. In case of real time basis all the machines are terminated to a computer system acting as bio-metric server controlled by software. The admin control is with the boss of organization or a company. He/She can provide access to any employee with limited privileges.

 Benefits

The bio metric time attendance system being accurate, marking ones attendance on individual basis has  advantages of self generating summary reports on monthly, daily or annual basis.⁶ The physiological attributes cannot be duplicated or forged, a coworker cannot mark attendance  for any other employee. Managers and supervisors have gained confidence fr tracking the employees time management system. The problem of time lost by Companies for calculating the amounts of total working hours each year for their absentees and late reporting of employees is saved by automatic calculation by machine itself. The use of bio metric attendance system through internet connectivity enables employer to monitor employees working at remote locations, even if they are half way around the world.⁷ The morale and enthusiasm of employees working extra time in any company without extra privileges gets damaged because of non availability of system for calculating extra time put in by employees. The bio metric machines enable supervisors to capture extra time of employees and reward accordingly. The bio metric attendance system eliminates the concept of time theft and increases productivity. The direct benefit to the raising productivity rates is raising profits while minimizing labor costs. By increasing productivity the rates of product will definitely be reduced eventually resulting in the benefit of consumers. The poor tracking practices of employees is eliminated and data available with bio metric time attendance system creates a transparent and concrete audit trial for attendance and time records. The improved accountability and transparency enhances the work culture with adaptation of employees to the system. The accuracy of time management about who is late is a sigh of relief to the working and dedicated employees.

Implementation of BAS

The manual attendance system can be manipulated by the welsher and in many cases attendance of many days can be marked at any time. The proxy attendance has made the official work lazy and unproductive. This is either because of loose administration or  aging ones conscience. The BAS on the other hand is maintaining time based digital attendance is probably a virtual force for upon scaling the work culture in any organisation/system. Since the data bases fed into the system can not be duplicated, so the presence of concerned employees is surely ensured, which can be monitored by a single person. Unless the Administration/Management enforces BAS at the time of disbursement of salaries of employees the BAS will not be effective.

Fuzzy Logic for Bio metric Attendance

Fuzzy logic is flexible and is employed to handle the concept of partial truth, where the truth value may range between completely false, in contrast to Boolean logic, where the truth values of variables may only be the integer values of 0 or 1. The variables in mathematics usually take numerical values, the Fuzzy logic accepts linguistic variables such as, very cold, cold, warm, hot, very hot etc. Fuzzy logic control system is widely used in control engineering. Although alternate approaches such as neural networks and genetic algorithm are available for problem solving in many cases, the fuzzy logic approach has advantage of its simplicity of applying linguistic variables. The linguistic variables are used to formulate rules by incorporating IF and THEN conditions which finally decides the design of  controller. The bio-metric technology using fuzzy logic decision making has been reported in.⁸ Fuzzy controllers are simple having three main stages as input stage, processing stage and output stage. The input stage is of variables of interest the conditional combination of which is required to generate output. The processing stage invokes appropriate rule and generate a results for each then combines results of the rules. The processing stage is based on the collection of logic rules in the form of IF-THEN statements. The IF part is called the “Antecedent”and the THEN part is called the “Consequent” the typical fuzzy control system has dozens of rules. Figure 1 depicts the fuzzy logic block diagram for inclusion of bio metric attendance system for enhancing the work culture in Organization/Company/System. Three variables manual attendance, bio metric attendance and implementation are fed into the fuzzier. Based on the rule base these three variables are evaluated by Mamdani inference engine for effectiveness with respect to each other in response to various membership values. The results are fed to de fuzzifier which finally gives the relationship between input variables for yielding the effective end result.

The three dimensional view of simulation results obtained are depicted in Figure 2(a) and 2(b). Figure 3 gives the insight view of the effect of Bio metric attendance with Implementation on Work culture

Figure 1: Block diagram for relationship between variables  Click here to View figure

 

Figure 2(a): Relationship between Bio metric attendance, Manual attendance and Work culture    Click here to View figure

 

Figure 2(b): Relationship between Bio metric attendance, Implementation and Work culture    Click here to View figure

 

Figure 3: Effect of Bio metric attendance with Implementation on Work culture   Click here to View figure

 

Figure 4: Graphical data of Attendance of college for last one year   Click here to View figure

 

Results and Discussion

The graphical reports of bio metric attendance of one of the Colleges for last one year retrieved from Bio metric Attendance System are given in Figure 4. The graphical results give a clear insight about the variables of interest. The graphical results reveal that attendance percentage is high for the last three months, because the administration has monitored digital attendance for these months. Although some employees are on study leave and earned leave so the actual absent percentage will be lower by around 7 to 8%.  The absentees have considerably reduced although late coming and early going seems to be habitual with some employees and needs improvement which is possible only by forced implementation.

Conclusion

No doubt employees are bound to perform their duties for their organisations because they are being paid for their respective works, but because of their personal engagements and liabilities some employees are taking liberties in response to the situation/environment they are working in. The only way left to engage these employees is to increase their monitoring which can be easily maintained by incorporation of bio metric attendance system. The bio metric attendance machines records punches of the employees and calculates the total working hours of employees which can be used for disbursement of salaries.

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